I didn’t invent it, of course, but I have been practicing it of late. What? The world’s best writing tip: Butt in chair.

Sure, I’ve heard it before but with my current workload (thanks, clients!), the only way to keep all the balls in the air and projects moving forward is to start cranking out copy.

And that requires putting my behind in the chair at my desk in front of my computer and getting things done. Not emailing, tweeting or posting my status. (During writing time, at least.)

It’s hard to sit still. But when I do, the words come. The type goes on the page. The copy gets done. The client is happy. And, frankly, so am I.

What’s stopping you from butt-in-chair-writing?

No ideas? Write about it. Too many ideas? Write about it. Not sure what to write? Write about it.

The point is to just sit and write for a period of time with no distractions. Set a timer if you have to. Reward yourself at the end of 30 minutes. Whatever it takes. I promise you will be more productive. I know I am.

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I think my letter carrier takes the holidays off. I literally got no mail from Dec. 27 through Jan. 2 but, boy oh boy, did the flood hit yesterday. Amidst some bills and checks (thanks, clients), I got an astounding number of direct mail pieces.

Direct mail?

Yeah, those over the age of 40 remember it. It’s the information that comes in the mailbox from companies who do all kinds of clever things to entice you to open it.

Much of what I got was very nicely done: Solid offers. Pleasing visuals. Conversational content. Well branded.

So it didn’t surprise me when I read that the Direct Marketing Association is estimating direct mail marketing to increase by more than $1 billion this year. That’s a RISE of $1 billion, putting the annual total spent on direct mail campaigns at about $45.5 billion in 2010.

Even more impressive is this result from the DMA’s annual study: Non-catalog direct mail returned $15.22 for every dollar spent in 2009. Wowza.

Are you making direct mail part of your 2010 marketing plan? It’s certainly worth considering in light of those astounding numbers don’t you think?

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I’m doing a site audit for a client of mine and naturally it includes a few thoughts on web copy.

While looking for some small business sites within her industry as good examples to share, I was shocked at the number of poorly done web sites from Boston to Seattle.

There were plenty of hideously designed and whiz-bang-whistle, super-flashy sites that took too long to load, but the biggest thing I noticed was how rotten much of the copy is out there. Seriously. Stinky. Rotten.

A good share of it started with something like this:

As a ______ specializing in _______, I know _______. Our well-trained, highly competent staff will _______.  We take every measure to ensure that ___________. As a leading ________, we’re proud to offer ___________.

Aargh.

Investing time and money into a new web site is a challenge, especially for small businesses. I know, it’s something that challenges me, too, as I work to do great work for my clients and have work-life balance. (Finding the right WordPress partner has been a nightmare, but I digress.)

At the very least, though, schedule a semi-annual review of your content. Do an honest assessment of it. Better yet, have someone else do a more objective evaluation. What content should stay? What should go? What should be refreshed? How can you make it happen with your internal teams or an outside partner, such as a freelance web copywriter.

Remember that the web is a significant channel for reaching, communicating and transacting with your customers and potential customers. Strategic, optimized, consistent, on-brand copy will help you leverage the web’s inherent power to influence and persuade. And that, dear readers, is priceless.

P.S. I’m planning my own web site makeover in 2010. Are you?

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It’s nice to be back blogging, in part, because I enjoy sharing ideas but also because it means I have some breathing room in my schedule. Which leads me to what I want to share here: do you give yourself enough time to write?

Just about everyone underestimates the amount of time needed to write well.

Sure, Stephen King or John Irving can bang out novel after novel after novel. But they are the exception, not the rule.

I believe that writing even a thoughtful email should take a certain amount of time. And certainly writing web copy requires more than a day or a week.

One of the projects I’ve been working on are some fast turnaround presentations for a major health care company. We typically have a week to distill the message, craft the story, create visuals and produce what is essentially a mini movie. It’s a very compressed timeframe. And while we’ve done a really good job, it could have been less painful for all involved if we had extended our project timeline just a bit.

Sometimes a project dictates a short timeframe. But most times, we self-impose time limits. Perhaps we do this because we don’t want to disappoint the client, the boss, the coworker. Perhaps we do this because we (or others) don’t value our contribution. Or perhaps we do this because we simply don’t know how much time something will take. (Trust me, it will invariably take longer than you think.)

Honestly? I’m a fast writer. Quite fast, in fact. But that doesn’t mean I don’t need a fair amount of prep time, which could include doing research, conducting interviews, brainstorming, noodling, whatever I need to in order to get as much information in me as possible. In fact, I believe I’m a fast writer because I do so much upfront work. It makes the writing process so much easier when I’m well prepared.

Let me encourage you to allow adequate lead time for all your writing.

I recommend keeping track of how long various writing projects take you. It’s a necessity for me to log my exact hours since I juggle multiple clients and projects at any given time. But the other important reason I do it is because it helps me more accurately estimate needed hours for similar, future projects.

It’s also good to build in at least part of a day so you can set your writing aside and come back fresh in the morning for one last round of revising and proofing.

And, lastly, I find it challenging to write for hours and hours on end. I prefer to chunk my writing time with breaks in between, which means I need to allow perhaps two days instead of one for a small project, or fours hours instead of two.

Do you agree that it takes time to write well? Do you allow yourself the time? Do you feel resistance when you do ask for extra time?

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