I woke up with a gigantic zit on my chin.

My high school reunion is just a couple of weeks away and I knew if I left that monstrosity alone it would end up getting even bigger. Big enough, in fact, to warrant its own ZIP code.

I needed to get an early start today on some work but, seriously, this huge-o zit just wouldn’t let me focus. It hurt, darn it.

So I popped it. (Ewww.)

Blessed relief.

Sometimes you just gotta get the junk out before things can get back to normal.

And so it is with writing.

If you’ve struggled (even a bit) with formulating your ideas, finishing (or starting) a project, or nailing the copy, perhaps there’s some junk you need to get out before you can move on.

Junk can be circumstantial, such as a cluttered desk or disorganized office, or it can be situational, such as dealing with a family emergency or work crisis.

While I don’t believe in becoming too distracted from our productive work, sometimes it helps to deal with the thing that’s bugging us the most so we can get back to the task at hand or, better yet, break through to new ideas.

Here’s a plan for clearing out the junk and making way for good ideas and great copy:

1. Take 5 minutes to decide what’s niggling you. It may be more than one thing so make a list if you have to.
2. Decide one action you can take right now to eliminate it — and do it.
3. Make a list of other actions to take (if necessary) and plan for them in your day or on your calendar.
4. Focus for 15-60 minutes on idea generation, brainstorming or writing.
5. If the “thing” is still niggling at you, take another action or two or three, but limit your dealing of it to one hour.

That’s it. That should free up your mind and energy at least in the short term. Repeat as often as necessary.

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We’re being blasted by record snowfall. Hour after hour. Day after day. Inches and inches of snow. Thigh-high snow. Unrelenting, never-ending snow.

It is irksome, annoying and monotonous.

And there’s nothing I can do about it.

But irksome, annoying and monotonous copy? Well, that’s something that can be helped.

Here’s how:

~ Vary sentence length.

~ Use active voice.

~ Choose highly descriptive words.

~ Eliminate redundancies.

~ Create logical paragraph transitions.

~ Start some sentences with verbs, some with nouns.

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I didn’t invent it, of course, but I have been practicing it of late. What? The world’s best writing tip: Butt in chair.

Sure, I’ve heard it before but with my current workload (thanks, clients!), the only way to keep all the balls in the air and projects moving forward is to start cranking out copy.

And that requires putting my behind in the chair at my desk in front of my computer and getting things done. Not emailing, tweeting or posting my status. (During writing time, at least.)

It’s hard to sit still. But when I do, the words come. The type goes on the page. The copy gets done. The client is happy. And, frankly, so am I.

What’s stopping you from butt-in-chair-writing?

No ideas? Write about it. Too many ideas? Write about it. Not sure what to write? Write about it.

The point is to just sit and write for a period of time with no distractions. Set a timer if you have to. Reward yourself at the end of 30 minutes. Whatever it takes. I promise you will be more productive. I know I am.

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I’m doing a site audit for a client of mine and naturally it includes a few thoughts on web copy.

While looking for some small business sites within her industry as good examples to share, I was shocked at the number of poorly done web sites from Boston to Seattle.

There were plenty of hideously designed and whiz-bang-whistle, super-flashy sites that took too long to load, but the biggest thing I noticed was how rotten much of the copy is out there. Seriously. Stinky. Rotten.

A good share of it started with something like this:

As a ______ specializing in _______, I know _______. Our well-trained, highly competent staff will _______.  We take every measure to ensure that ___________. As a leading ________, we’re proud to offer ___________.

Aargh.

Investing time and money into a new web site is a challenge, especially for small businesses. I know, it’s something that challenges me, too, as I work to do great work for my clients and have work-life balance. (Finding the right WordPress partner has been a nightmare, but I digress.)

At the very least, though, schedule a semi-annual review of your content. Do an honest assessment of it. Better yet, have someone else do a more objective evaluation. What content should stay? What should go? What should be refreshed? How can you make it happen with your internal teams or an outside partner, such as a freelance web copywriter.

Remember that the web is a significant channel for reaching, communicating and transacting with your customers and potential customers. Strategic, optimized, consistent, on-brand copy will help you leverage the web’s inherent power to influence and persuade. And that, dear readers, is priceless.

P.S. I’m planning my own web site makeover in 2010. Are you?

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