It’s nice to be back blogging, in part, because I enjoy sharing ideas but also because it means I have some breathing room in my schedule. Which leads me to what I want to share here: do you give yourself enough time to write?

Just about everyone underestimates the amount of time needed to write well.

Sure, Stephen King or John Irving can bang out novel after novel after novel. But they are the exception, not the rule.

I believe that writing even a thoughtful email should take a certain amount of time. And certainly writing web copy requires more than a day or a week.

One of the projects I’ve been working on are some fast turnaround presentations for a major health care company. We typically have a week to distill the message, craft the story, create visuals and produce what is essentially a mini movie. It’s a very compressed timeframe. And while we’ve done a really good job, it could have been less painful for all involved if we had extended our project timeline just a bit.

Sometimes a project dictates a short timeframe. But most times, we self-impose time limits. Perhaps we do this because we don’t want to disappoint the client, the boss, the coworker. Perhaps we do this because we (or others) don’t value our contribution. Or perhaps we do this because we simply don’t know how much time something will take. (Trust me, it will invariably take longer than you think.)

Honestly? I’m a fast writer. Quite fast, in fact. But that doesn’t mean I don’t need a fair amount of prep time, which could include doing research, conducting interviews, brainstorming, noodling, whatever I need to in order to get as much information in me as possible. In fact, I believe I’m a fast writer because I do so much upfront work. It makes the writing process so much easier when I’m well prepared.

Let me encourage you to allow adequate lead time for all your writing.

I recommend keeping track of how long various writing projects take you. It’s a necessity for me to log my exact hours since I juggle multiple clients and projects at any given time. But the other important reason I do it is because it helps me more accurately estimate needed hours for similar, future projects.

It’s also good to build in at least part of a day so you can set your writing aside and come back fresh in the morning for one last round of revising and proofing.

And, lastly, I find it challenging to write for hours and hours on end. I prefer to chunk my writing time with breaks in between, which means I need to allow perhaps two days instead of one for a small project, or fours hours instead of two.

Do you agree that it takes time to write well? Do you allow yourself the time? Do you feel resistance when you do ask for extra time?

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Religion and politics.

They’re said to be the two topics to avoid when talking to others, especially people you don’t know very well.

Why?

Because those topics tend to evoke very strong, highly emotional responses.

Bad for parties and peace rallies, good for getting a conversation going.

Now, I’m not saying that you should include religion and politics on your web site, in your signature speech or throughout your marcom materials (unless that’s your business or life’s work).

No, the takeaway for communicators, writers, creative professionals and entrepreneurs like you is this:

Understand your audience’s emotional triggers so you can position yourself/your business to connect with them on an experiential level.

And that can make the difference in whether they choose you or your competitor.

So, how do you do it?

First, stop making assumptions about your audience. Get to know them on a real and personal level. Spend time with them. Ask open-ended questions and not only listen to what they say, but watch what they do.

Second, become real to them through storytelling. Some years ago I sat in on a United Way presentation at the company I worked for. It was a mandatory meeting and I had already made up my mind that I was not going to be coerced into donating any money. But during the presentation, the speaker invited a lovely young woman up to the podium. She shared a remarkable and heartfelt story of her traumatic brain injury and subsequent recovery thanks to the help of a United Way Agency.

It was impossible not to connect with her, feel her pain, understand her gratitude, and support her cause – all because she shared her story in a real and compelling way.

While your story may not be as dramatic, it can be every bit as personal. Stop limiting yourself to the all-business, all-facts copy that others default to.

Third, and finally, choose your words carefully. Pick words and create phrases that evoke feelings, while creating enthusiasm, energy, urgency or understanding. Use more descriptive, though not uncommon, words. For example, instead of saying “no maintenance,” try using the words “worry free” instead. See how the first choice is more factual while the second is more emotional?

By getting at — and responding to — your audience’s underlying values, needs, beliefs, feelings and experiences, you can help shape the way they feel about you/your business.

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My guest blogger Marcia Yudkin shares a simple way to turn the old, reliable postcard into a customer loyalty-building campaign. Of course, once you realize how powerful this little card can be, contact me for help in creating your campaign.

Postcard Marketing Model #4: Bond With Customers
by Marcia Yudkin
Imagine the difference between a company whose customers have so-so feelings about it and one whose customers wouldn’t dream of buying from anyone else. That’s a tremendous gap that can be narrowed with just a little expense and effort, using an inexpensive, often overlooked tool – the postcard.

By sending simple yet strategically chosen postcards to people who have already bought from you, you can turn an iffy, indifferent buyer into a sticky, delighted one.

Here are five ways to use postcards to create a bond with customers and thereby encourage them to become strongly loyal, to refer friends and colleagues to you and to send interesting opportunities your way because they care about your success.

1. Thanks. Set up an ongoing thank-you postcard campaign that sends a card to each new customer the week or month after they first bought something from you. If it’s feasible to have a handwritten signature, that’s best. You may choose to include a limited-time special offer, such as 20% off their next purchase or a free gift if they stop in the shop again before a certain date, but even if you don’t do that, a warmly worded thank-you card makes a significant impact.

2. News. Remember when it was common for financial services companies and other professionals to send a monthly or quarterly newsletter to clients? This stay-in-touch technique reinforces your expertise and helps the customer remember you when they need your services again. Printing one newsletter item on a postcard rather than sending a four-page, folded-twice newsletter is much more cost-effective and much handier for the customer to save by the phone or post it on a bulletin board or refrigerator. Make sure there’s a human element in the postcard content, with the word “you” liberally sprinkled around it.

3. Come-back offers. Don’t let your buyers feel faceless and interchangeable. Send periodic postcards with an appealing discount or bonus and a friendly message. I doubt very much your competitors are doing this. I travel a lot, and only once in my life have I received a “come back and see us” postcard from a hotel or inn where I stayed. In fact, I still remember who sent it, even though it was years ago: The Jailhouse Inn in Newport, Rhode Island. Design the postcard so it tells an inviting story about a customer who’s bought from you again and again or an anecdote about someone on your team who went above and beyond for a customer.

4. Birthdays or anniversaries. Do you have or could you get your customers’ birthdays? Some businesses wow their clients and create a closer bond with them by sending a postcard for a free haircut, massage, house plant or dessert in honor of their birthday. You could do the same for a milestone that was specific to the recipient, such as their child’s first summer or winter, or halfway through their fiscal year.

5. “Wish you were here” cards. Don’t you like it when friends and family members send you funny or gorgeous postcards when they’re on vacation? Think up convincing and appealing reasons for you to send postcards to new clients when you travel. For example, if you’re attending a conference or trade show in New Orleans, you could show a photo of the French Quarter with a chatty message about how you’re collecting ideas and inspiration at the XYZ national show that you’ll be sharing with anyone who sets up an appointment for June. This way, you come across as active, interesting, thoughtful and constantly reaching out to customers.

Which of these ideas are you excited to implement?

Get started on your next postcard campaign today!

Veteran postcard marketer, consultant and author Marcia Yudkin teaches the strategic, logistical, design and copywriting secrets of successful postcard marketing.  Discover the top ten ways – some of them simple and inexpensive – to generate results using postcards in her report at: http://tinyurl.com/n2cpgl.

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I love Dr. Phil. I find his common-sense approach appealing. In fact, one of my favorite “Dr. Phil-isms” is this:

You can’t fix what you don’t acknowledge.

That works for pretty much everything. Including writing.

Which is why I ask my coaching clients to complete a SWOT analysis of their writing.

If writing is a part of your job in any way, I encourage you to take stock of your strengths, weaknesses, opportunities and threats. In addition to being pleasantly reminded (I hope) of your skills, talents and capabilities, you’ll have some insight into which qualities you can use to their best advantage, and which areas need improvement.

Here’s an example of a SWOT analysis to help you complete your own:

One of my personal weaknesses is overuse of cliches. But because I know I have that tendency I’m vigilant to watch for them and rework my copy accordingly.

Spend time taking an honest look at your writing abilities, then look for tips, ideas, blog posts, articles, ezines, books, coaching opportunities and workshops that help you address your specific areas.

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