Today I found a little black dress.

There it was hanging on the clearance rack, all unassuming, half-dangling from the hanger, slotted in the wrong size, looking plain, simple and even a bit forlorn.

In my desperation to get a dress – any dress – for an upcoming special occasion, I grabbed it, raced to the fitting room, threw it on, tugged it down, double-checked the ridiculously low price and declared that it was “fine.”

As a woman, there’s almost nothing worse than looking “fine.” Now “fine” is not bad. But, trust me, “fine” is not good.

More importantly, “fine” is not “wow.”

Not by a long shot.

Fortunately, I tried the dress on once again; this time at home, accompanied by the appropriate unmentionables and my most spectacular bejeweled necklace.

Wow.

What a difference a little polish and finesse makes.

I look great.
Not the dress.
Not the accessories.
Me.
I look and feel amazing.

And so it is with your presentation.

A presentation that’s “fine” will probably help you get the gist of your message across. It may even have a humorous anecdote or an interesting tidbit. It may be well received by the audience in the moment. It may even have been your best effort to date. But a “fine” presentation will lack a crucial element — the wow factor.

To guarantee a wow factor you must create a total presentation package that includes:

• An idea worth sharing
• An opening hook that shocks, surprises, invites, cajoles or otherwise instantly engages the audience
• A cohesive story threaded together with rich examples and vibrant stories
• A well-practiced, natural presentation style that transcends venue, circumstance or audience bias
• Visual and verbal presence
• A provocative or thought-provoking ending

Get presentation help here.

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Creating a visual image through words while connecting with your audience on a real and personal level is what storytelling is all about.

And storytelling is not only possible in business … it’s desirable.

Using interesting and honest details to provide the who, what, when, where, why and how of your company, product or service will make your story worth listening to.

Stuck telling your story? Start by telling it to a friend, colleague or coworker. Pretend you’re trying to entertain someone at a party. Say what you really want to say rather than what you think you should say (or what your legal department or boss would like you to say).

Record your story and then transcribe it to use as your first draft.

Remember, it doesn’t matter how you get to the story – only THAT you get to it.

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It’s nice to be back blogging, in part, because I enjoy sharing ideas but also because it means I have some breathing room in my schedule. Which leads me to what I want to share here: do you give yourself enough time to write?

Just about everyone underestimates the amount of time needed to write well.

Sure, Stephen King or John Irving can bang out novel after novel after novel. But they are the exception, not the rule.

I believe that writing even a thoughtful email should take a certain amount of time. And certainly writing web copy requires more than a day or a week.

One of the projects I’ve been working on are some fast turnaround presentations for a major health care company. We typically have a week to distill the message, craft the story, create visuals and produce what is essentially a mini movie. It’s a very compressed timeframe. And while we’ve done a really good job, it could have been less painful for all involved if we had extended our project timeline just a bit.

Sometimes a project dictates a short timeframe. But most times, we self-impose time limits. Perhaps we do this because we don’t want to disappoint the client, the boss, the coworker. Perhaps we do this because we (or others) don’t value our contribution. Or perhaps we do this because we simply don’t know how much time something will take. (Trust me, it will invariably take longer than you think.)

Honestly? I’m a fast writer. Quite fast, in fact. But that doesn’t mean I don’t need a fair amount of prep time, which could include doing research, conducting interviews, brainstorming, noodling, whatever I need to in order to get as much information in me as possible. In fact, I believe I’m a fast writer because I do so much upfront work. It makes the writing process so much easier when I’m well prepared.

Let me encourage you to allow adequate lead time for all your writing.

I recommend keeping track of how long various writing projects take you. It’s a necessity for me to log my exact hours since I juggle multiple clients and projects at any given time. But the other important reason I do it is because it helps me more accurately estimate needed hours for similar, future projects.

It’s also good to build in at least part of a day so you can set your writing aside and come back fresh in the morning for one last round of revising and proofing.

And, lastly, I find it challenging to write for hours and hours on end. I prefer to chunk my writing time with breaks in between, which means I need to allow perhaps two days instead of one for a small project, or fours hours instead of two.

Do you agree that it takes time to write well? Do you allow yourself the time? Do you feel resistance when you do ask for extra time?

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After a short spring break, I’m back today to continue my series on relevant content.

Let’s take a closer look at the second of my four characteristics of relevant content: timely.

There are plenty among us who subscribe to the belief that, when it comes to content, “once done, always done.” By this I mean they seem to think that creating content and posting it for all eternity is a good idea. I suspect that’s because they think of content as a one-time investment.

Wrong. I’m here to debunk that myth.

In order for content to be relevant (remember that relevant means meaningful, memorable and useful), it also must be fluid. It must change and grow and expand and shrink and live and breathe and … well, you get the idea. As I’ve said, people change and so should the content that’s geared toward those very same people.

Even content that’s relatively “static” — meaning the facts don’t really change – should still get a refresh now and then. Trust me, there’s more than one way to tell your “About Us” story.  A good writer can write it 15 or 100 different ways.

So, for the sake of argument, let’s just say that there is no need to keep content timely. What might that look like to a site visitor?

Well, a first-time visitor will likely not notice anything. But a repeat visitor, well, that’s a different animal altogether. They will notice same-old, same-old content. And because they look to you to be the expert in whatever field, industry or service you provide, you’ll look like a yam-head if you don’t. (And nobody wants that!)

By not refreshing your content, you’re essentially telling your site visitors that you know all there is to know and that there’s absolutely nothing new to know — or to share. That kind of thinking, I believe, is dangerous. It leads to your customers and potential customers thinking you’re out of touch or worse, not credible.

Blogs and social media are so popular, in part, because they provide fresh and TIMELY information. Not only do people want the latest and greatest news, product information, opinions and more, they EXPECT and DEMAND it.

Now it’s up to you to give it to them.

How, then, do you keep your content timely? Here’s my 3-step plan:

1. Dedicate resources. Everyone in the company ought to be charged with keeping up with trends and writing about them. Have an in-house or freelance writer/editor use their findings to create web copy, sales literature, marcom, etc.

2. Create a content strategy. Decide who does what, when, and why. How will you manage content, archive it and how often and when will you update it? All of this should be part of your content strategy.

3. Although this is an extension of my point above, I want to call it out special just in case you skip step #2. Conduct a yearly audit and refresh (minimum). Schedule time for your dedicated resource(s) to review content and revise it. Create a timeline and stick to it.

Remember, timely content is relevant content and it’s part of what will keep you relevant to your customers, readers, clients, whomever. It’s an opportunity to differentiate, to serve and to lead.

P.S. Here’s a link to a related post on making a commitment to your copy: http://www.janodaniel.com/blog/2009/01/old-new/.

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